TEACHER MANUAL

Find a more concise overview of the conditions in English in this doc.

Teachers with regular classes will receive this rental contract from us (in German).

Every teacher has their personal Admin sheet, shared with you by email. Here we track with full transparency the income of each class and the calculation of your payout.

Important dates:

• Before the month starts, fill out your classes of both studios in the Admin sheet:

  • List all your regular classes with the duration according to your contract (whether you taught them or not)

  • ⁠⁠If you subbed your regular class out, add a note (“subbed by X), so we can refund the rent to you with the payout

  • Any additional subs you took, put the duration “0” as no rent was paid in advance

• After each class, or latest by the end of the month, fill out any revenue received by you (whether in cash, by Paypal or via your own USC) in the Admin Sheet. Deadline end of the month.

• We will add the number of students and revenue via Bsport & USC. Once your admin sheet is ready we’ll send you an email with your Gutschrift (credit note) or the amount to invoice to us (in case you don’t have a rental contract).

Net revenue per booking:

• USC €8,00

• Drop-in Kreuzberg €10,08

• Drop-in 45/60 €11,76

• Drop-in 75/90/120 €13,45

• 5-class €10,92

• 10-class €10,50

• Kreuzberg Trial Pass €9,24

• 3 Months unlimited €4,20

• Monthly unlimited €4,54

• Monthly unlimited (reduced) €3,57

• Monthly unlimited* €0,00 (Space Care members)

We have a 24h cancellation period in Bsport. If someone cancels within this time frame you’ll still get paid for this person. In USC we have a 12h cancellation period, nevertheless 99% of late-cancellations we don’t get paid from them, due to new rules they implemented by the end of 2023. No-shows from both USC and Bsport you always get paid.

In your Bsport teacher account you can see the net revenue per class under Payroll. That’s the same amount you see in your Admin Sheet under Bsport. This amount doesn’t include USC as this is a €0-ticket in Bsport.

Dharma Studios Berlin
Streufert - van der Weijde GbR
Kienitzer Straße 98
1. HH, 1.OG
12049 Berlin

Find the amount to invoice in your Admin sheet in the tab Overview under Payout

Please invoice the amount as “Buchungen Bsport & USC Yoga” / “Bookings Bsport & USC Yoga” (“Yoga” can be replaced if you offer something different), for the period of the month (don’t list single classes).

Note that you are invoicing us as a facilitator who rents a room at Dharma Studios and we payout the income that came in via our central booking systems. We are not “hiring” you as a Yoga teacher etc.

Deadline: 15th of the next month

To do the check-in in your browser and to edit or cancel your classes you need a staff account. This is your login:

https://backoffice.bsport.io/
Email: NAME@dharmastudios-berlin.com
Password: received by email

In Bsport you have your personal account with your regular email.

This account has member access to book classes and teacher access where you see your Bsport payroll (showing the net income per class of all bookings except USC - this is the amount we put in your Admin Sheet).

To do the check-in for your class from your phone with the Dharma Studios Berlin App, you need to check-in with this personal account (your regular email).

If you’re not available to teach your class there are two options. If your prefer to cancel the class completely, please let us know in advance.

Option 1:

Use the Whatsapp Subs-group to see if any of the other teachers can sub your class. In Bsport click on EDIT in your class (this only works in the browser, not in the app). Change the class name (if needed) to the class type of the sub teacher. And add their name under “Substitute teacher”. This way it’s clear in Bsport that it’s a temporary sub of your class.

Besides the regular option of selecting the class type of the sub teacher, if you prefer to keep the original class type, then you can still adjust the title and description. When you edit the class you can choose “custom name” next to the class type. There you can add for example "subbed by ..".

•⁠ ⁠⁠As a sub teacher it’s possible to change the class duration if you prefer to teach longer or shorter than the original class length (only if the schedule allows of course)

•⁠ ⁠⁠Important by choosing the class type and adjusting the length, is to make sure the right drop-in price is connected (!). Each class type is connected to either the 45/60 min drop-in €15 or 57/90/120 min drop-in of €18. So choose a class type of the same length or use the “custom name” option to manually replace the title and description.

Option 2:

If you prefer an external teacher to cover your class, then add “Guest Teacher” as substitute teacher in Bsport. You are responsible to explain the studio to this sub. We have a special login for guest teachers, so they don’t have to use your account. Please inform us by email beforehand about this. You will pay the minimum rent and invoice us as usual. You sub will invoice directly to you.

*Class edits always need to be done in the browser, it's not possible in the Bsport app

Number of participants

By experience the big room works best with max 30 students (5 rows of 6 people) and the small room with 24 students (4 rows of 6). 7 in a row is possible, but not everyone might feel comfortable.

You can edit the maximum number of participants by yourself. Go to your class > EDIT. On the top you find the total available slots and lower down the maximum number of USC-bookings. This way you can keep a few spots free for Drop-ins in case the class books out on USC.

After adjusting the numbers, click NEXT, you can the activate Do you want to modify similar sessions according to these new conditions? if you want to adjust future classes as well.

Facilitators who use their own booking system or USC next to the studios, make sure to align the numbers of both systems so the class doesn't overbook.

The profession of "teacher/coach/trainer" belongs to the category of freelancers that are obliged by German law to register with the Deutsche Rentenversicherung (more info here). It doesn't mean you have to actually pay: If your profit stays under €538 a month / €6456 per year, then you're free of charge. The only obligation is to register with them within 3 months of starting your business (i.e. registering at the Finanzamt). They inquire once a year for last year's profit as a teacher, and if you stayed under the limit of €6456 then they leave you alone for another year.

We inquire about this cause if the Deutsche Rentenversicherung checks us, they may charge us the pension fee for the teachers up to 4 years back.

Find all our studio logos in this folder and pictures of the studio here to create your own content.

We will reshare your Instagram stories twice a day: around 12 midday and late evening. It’s highly recommended to promote your class at least 24h before.

We can create a collaborator post to promote you as a teacher of the studio and your class(es)

On your personal page on our website (dharmastudios-berlin.com/NAME) we can link to any events you’d like to promote (e.g. retreats, workshops).

You can put your flyer or business card in the studio on the small shelves. It’s possible to hang a poster, please discuss in advance.

At the opening of the studio we did a survey among the teachers to agree on what to pay for each others' classes.

• Many teachers are used to practice for free in the studios where they teach. These are usually studios with fixed payment and practicing for free is a 'goodie' on top from the studio.

• Free participation or an affordable price fosters community and we'd love our studio to be a place where we practice as well

• We do like the idea to support everyone's work (financially). We have 30+ teachers in the team and extra participants in the class do take energy from the teacher. 

What to pay when visiting other classes at Dharma's?

• If you have a USC membership, you can check-in to your own classes and use your credits for classes of other teachers

• €5 donation in cash (or Paypal - no invoice) 

• If you plan to take a lot of classes at the studio get the monthly unlimited (either the full price or discounted, whichever you can afford) 

• Free participation if money is an issue. Suggest a different kind of exchange: making a story in social media about the class, helping with check-in, etc